Spend benchmarking
Line-by-line review of the last 12 months of supply invoices against GPO and national pricing, with a savings schedule per SKU.
06 · Medical Supplies
Medical Supplies & Equipment Procurement
Supplies are your second or third largest expense and the least examined. We benchmark every line, consolidate your buying, and stop the waste that never shows up in a budget.
Engagement at a glance
- Engagement modelSavings-share, fixed monthly fee, or project fee
- BaselineWritten benchmark report before you commit to anything
- Savings shareWe only earn a share of documented, invoice-verified savings
- DistributorKeep yours where pricing is competitive
- ComplianceDSCSA, cold chain and hazardous material handling documented
- ReportingMonthly spend by category, usage trends and variance to budget
12–28%
Typical supply cost reduction
Achieved through contract alignment, standardisation and waste control.
1,900+
SKUs benchmarked
Exam room, injectables, PPE, sutures, lab and office consumables.
< 1%
Stock-out rate
Par levels set from actual usage, reviewed monthly.
The problem
Buy better, stock less, waste nothing.
Most practices buy supplies from whichever rep called most recently. The result is duplicated SKUs, expired injectables, glove sizes nobody uses, and a per-unit price that is 20% above what the practice next door pays for the identical product.
We benchmark your entire supply spend against group purchasing contracts and national pricing, standardise your formulary to clinically equivalent products, and set par levels based on your real usage. Then we manage reordering so you are neither out of stock nor sitting on a closet full of expiring inventory.
For practices buying equipment — exam tables, ultrasound, autoclaves, ECG, infusion chairs — we scope the requirement, run the quotes, negotiate the service contract, and manage delivery, installation and staff training.
What's included
Everything in this service, in writing.
Group purchasing access
Contract alignment with major GPOs and distributor agreements — we can keep your current distributor in most cases.
Formulary standardisation
Clinically equivalent substitution, SKU reduction, and physician sign-off on any product change that touches care.
Par level & inventory control
Par levels derived from usage data, with bin labelling, cycle counts and automated reorder points.
Injectables & cold chain
Refrigerated and frozen inventory, temperature logging, expiry rotation, and DSCSA-compliant transaction documentation.
Equipment sourcing & service
Requirement scoping, competitive quoting, capital versus lease analysis, and service-contract negotiation.
How it runs
The engagement, step by step.
01
Spend baseline
Twelve months of invoices analysed, products matched and normalised, and a benchmark report produced per line item.
02
Standardise & contract
Formulary agreed with your clinicians, contracts aligned, and pricing locked with effective dates.
03
Inventory reset
Par levels set, storage reorganised, expiry rotation established, and reorder automation live.
04
Monitor & report
Monthly spend and usage reporting, quarterly contract review, and annual re-benchmarking.
What we hold ourselves to
These are the operational targets we report against for this service. They are industry benchmarks and internal commitments — your results depend on your volume, payer mix and specialty, and we will tell you honestly where you should expect to land.
12–28%
Supply savings
< 1%
Stock-outs
20–40%
SKU reduction
100%
DSCSA documented
FAQ
Common questions.
Do we have to switch distributors?
Usually not. Most of the savings come from contract alignment, SKU standardisation and waste reduction rather than from changing who delivers the boxes. If your distributor's pricing is genuinely uncompetitive we will show you the comparison and let you decide.
How does savings-share pricing work?
We benchmark your current unit costs, agree a baseline, and share in the verified difference for an agreed period — typically 50/50 for the first 24 months. If there is no savings, you owe us nothing beyond the baseline report.
Will you change the products our clinicians use?
Only with clinical sign-off, and only for genuinely equivalent products. Where a product matters to a procedure or to patient preference, it stays — we find the savings elsewhere.
Can you handle pharmaceuticals and vaccines?
Yes, including cold-chain logistics, temperature monitoring documentation, expiry management and DSCSA transaction records. For controlled substances we work within your DEA registration and state requirements.
What about equipment financing?
We model purchase versus lease versus per-use arrangements, including service contracts and consumables, so you can see the true five-year cost rather than the sticker price.
Related services
Often bought together.
Buying & Selling a Medical Practice
Valuation, brokerage, buyer and seller vetting, due diligence, deal structuring and post-close transition for physician practices.
- EBITDA and comparable-based valuation you can defend
- Confidential marketing and qualified buyer vetting
- Due diligence, structuring and 100-day transition support
Practice Start-Up & Management
Entity formation, licensing, payer contracting, EHR selection, fee schedules, policies and launch support for new practices and new locations.
- Open on schedule, billable from day one
- Contracts, credentialing and fee schedules ready before you see patients
- A named operator for the first 90 days
EHR Implementation & Practice Technology
EHR and PM selection, implementation and migration, interface and interoperability work, automation, reporting and security.
- Vendor-neutral selection — we do not sell software
- Implementation, data migration and staff training
- Interfaces, automation, reporting and security hardening
Talk to someone who has run this before.
Thirty minutes with an operations lead who works this service every day. Bring your numbers if you have them; we will tell you what we see either way.
A 30-minute call with an operations lead. No obligation, no sales sequence, and we will say so if you do not need us.